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NOTICE OF VACANCY

The Department of Science and Technology – Central Office (DOST-CO) is in need of qualified applicants to fill up the position of One (1) Administrative Aide VI (SG-6)Item No. OSEC-DOSTB-ADA6-190-2004 under the Office of the Undersecretary for Research and Development - Special Projects Division. Applicants must meet the following requirements of the position:

Minimum Requirements
Education :

Completion of two-year studies in college; Completion of relevant vocational or trade course

Experience : 1 year of relevant experience
Training : 4 hours of relevant training
Eligibility : Career Service Sub-Professional / (First Level Eligibility)
Job Description :

1) Organize and provide administrative support and coordination for an assigned office
2) Receive, open, time, stamp and distribute mail or incoming/outgoing documents;
3) Compile and track a variety of operational data;
4) Receive and reconcile financial related documents, ensuring correct billing amount, obtaining authorizing signatures and forwarding to Finance to facilitate payment;
5) Order, maintain and reconcile office supply purchases and maintain office equipment and materials;
6) Research data and compile information to be used in programs/projects and comprehensive reports;
7) Develop, maintain and archive a variety of files and records for information related to the office;
8) Participate in special tasks as assigned including collecting and compiling a variety of administrative and/or technical information and preparing report of findings;
9) Receive and respond to calls and visitors with tact and diplomacy, researching and responding to requests for critical information and assistance;
10) Prepare, track and distribute monthly budget reports;
11) Assist with the preparation of agenda for regular DOST-GIA Executive Committee meetings;
12) Build and maintain positive working relationships with co-workers, other Agency employees and the public using principles of good customer service; and
13) Perform related duties as required.

Interested and qualified applicants may submit their requirements personally, thru mail or  via  on-line on or before 27 March 2017.  Only those applications with complete requirements as enumerated below shall be entertained. For on-line applications, it is expected that   original   copies will be presented to the Personnel Division for verification within 10 calendar days.   

  1. Letter of Application
  2. Personal Data Sheet with latest 2 x 2 ID picture
  3. Diploma
  4. Transcript of Records
  5. Authenticated Certificate of Eligibility/Board Exam
  6. Certificate of Trainings/Seminars/ and Awards (if any)
  7. Performance Rating for the last two (2) rating periods or its equivalent
  8. Certificate of Previous Employment with No Pending Administrative Charge
  9. NBI Clearance (original and duplicate)

  
Please send your letter of application with complete documentation to:

Secretary Fortunato T. De la Peña
Thru: The Chief Administrative Officer
Personnel Division, Administrative and Legal Service
Department of Science and Technology
Gen. Santos Avenue, Bicutan, Taguig City
E-mail address: This email address is being protected from spambots. You need JavaScript enabled to view it.

                          

TEODORO M. GATCHALIAN
Assistant Secretary and 
Chair, DOST-CO Personnel Selection Board

 

Date Posted:     17 March 2017

 

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