P 23,226

a. Personal Economic Relief Allowance
b. RA 8439-mandated allowances (Subsistence, Laundry, Hazard Pay)

Completion of two years studies in college

1 year of relevant experience

4 hours of relevant training

Career Service Sub-Professional / First Level Eligibility

1. Handles all office communications (emails, phone calls, messages, etc.), and maintains hard copies and e-records of incoming and outgoing documents and outputs;

2. Maintains, organizes, and updates the Office of the DOST IAS Director (ODID) Document Training/Handling Information System (DoTHIS) to ensure easy access and retrieval of files/documents concerning the ODIS in particular and the DOST-IAS in general (e.g. SPMS, Coaching and Mentoring, References, etc.), and to facilitate action within the prescribed time frame;

3. Prepares monitoring and tracking reports on DOST-IAS actions on incoming assignments and requests coming from the DOST Management;

4. Prepares/encodes reports, draft letters/correspondences, and necessary data/information;

5. Manages meeting schedules, appointments, and travels of the IAS Director;

6. Assists in setting up and organizing audit-related meetings and drafting necessary correspondences to ensure successful audit team meetings; entry and exit conferences; effective monitoring of completed audits; effective benchmarking activities, DOST-IAS-initiated training/meetings, planning workshops, and other activities;

7. Provides assistance in preparing reports on the results of the Internal Audit Findings and Recommendations for submission to the Office of the Secretary;

8. Attends to office chores and needs, i.e. request for supplies and inventory of supplies and PPEs, request for maintenance, etc.

9. Provides technical assistance and other services whenever needed and performs tasks that may be assigned at a time and schedule to be agreed upon with the immediate supervisor.

Preferred qualifications:

Experience: One (1) year in position/s involving management of office records, meeting schedules, appointments, and other related tasks

Training: At least 4 hours of training in one or a combination of the following: Records Management, Technical Writing, Office Management, ISO Management Systems, and other related disciplines