Application to the Grants-In-Aid (GIA) Program
APPLICATION TO THE GRANTS-IN-AID (GIA) PROGRAM
Office of the Undersecretary for R&D-Special Projects Division (OUSEC for R&D-SPD)
2/F ADMATEL Building, DOST Compound
Gen. Santos Ave., Bicutan, Taguig City
Trunk line No. 837-2071 loc. 2031
Tel No. 837-7532
Website: http://gia.dost.gov.ph
The Grants-In-Aid (GIA) program provides grants for the implementation of programs/ projects identified in the current DOST priorities and thrusts and supports S & T activities classified in the General Appropriations Act.
Application for GIA support may be completed in six months or more, depending on the availability of funds.
WHO MAY AVAIL OF THE SERVICE:
Any Filipino public or private entity with proven competence may apply for the GIA support of DOST and its grants-giving units, provided that projects are for the benefit of Filipinos and based in the Philippines.
REQUIREMENTS :
- Complete proposal following the DOST format
- Detailed breakdown of the required fund assistance to indicate the counterpart of the proponent’s institution and other fund sources to be accompanied by a cash program indicating the cash requirements of the project on a monthly basis
- SEC registration for partnerships, corporations, non-government organizations, documents of incorporation of the private sector proponent and other related legal documents
- Curriculum Vitae of Project Leader and other researchers/ implementers
- Accomplishment reports and audited financial reports of previous DOST-GIA funded projects (if any)
- Approval from the institution’s ethics review board for research involving human subjects or from an institutional animal care and use committee for animal subjects (if applicable)
- Clearance from National Committee on Biosafety of the Philippines for proposals with biosafety implications (if applicable)
SCHEDULE OF AVAILABILITY OF SERVICE:
Monday-Friday
8:00 AM-5:00 PM
HOW TO AVAIL OF THE SERVICE:
| Step | Proponent | Activity of the Office-in-Charge | Duration of Activity | Office-in-charge |
| 1 | Submit proposal to the Office of the Secretary/ Undersecretary for R&D or the Sectoral Councils concerned. | Accepts submitted project proposals and conducts initial review based on the DOST-GIA guidelines and priority thrusts | 3 working days | OUSEC for R&D-SPD |
| Refers the proposal to the concerned Sectoral Councils/DOST Agencies of priority R&D Agenda and NRCP for basic research | Office of the Undersecretary for R&D-SPD/ Sectoral Council/ NRCP | |||
| Appears personally to defend the proposal before technical panel |
Conducts technical evaluation of the proposal using the Council’s protocol on evaluation of proposal If the proposal did not pass the evaluation, informs the proponent, copy furnished OUSEC for R&D, otherwise, informs the proponent to address the comments, recommendations/ or additional comments required (e.g. revised proposal) |
60-90 calendar days maximum | Evaluating Council | |
| 2 | Submits an endorsed detailed proposal | Deliberates and approves detailed proposals and endorses the same to the DOST-GIA EXECOM for final approval
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Governing Council/Board | |
| Coordinates/arranges DOST-EXECOM meeting | 1-5 working days | OUSEC for R&D-SPD | ||
| 3 | Approves/disapproves the proposal | 1 day (Monthly meeting) | DOST-GIA EXECOM | |
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If approved without comments, processes the approval documents, otherwise informs the evaluating council, copy furnished the Lead Council If approved with comments, informs the proponent copy furnished the evaluating council of the DOST-GIA EXECOM approval and/or instructions/ recommendations; |
1-3 working days | OUSEC for R&D-SPD | ||
| 4 | If proposal is approved with comments, addresses the instructions/ recommendations of the DOST-GIA EXECOM |
Processes the approval documents (Memorandum of Agreement/Instruction and approval letter) with clearance from the Evaluating Council to facilitate the release of funds (Evaluating council will then become the monitoring council for the implementation of the approved project)
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3 working days | OUSEC for R&D-SPD |
Application to the Balik Scientist Program (BSP)
APPLICATION TO THE BALIK SCIENTIST PROGRAM (BSP)
Office of the Undersecretary for Research and Development
2/F ADMATEL Building, DOST Complex
Gen. Santos Ave., Bicutan, Taguig City
Trunkline No. 8837-2071 to 82 local 2510
Direct Line: 8837 2943/8837 2930
Website: http://bspms.dost.gov.ph/
Email: This email address is being protected from spambots. You need JavaScript enabled to view it. / This email address is being protected from spambots. You need JavaScript enabled to view it.
Science and Technology experts who are Filipinos, or foreigners of Filipino descent shall be encouraged to return or reside in the Philippines, and share their expertise in order to accelerate the scientific, agro-industrial and economic development of the country.
If requirements are complete, the processing of application and admission to the Balik Scientist Program (BSP) may take at most one (1) month.
WHO MAY AVAIL OF THE PROGRAM
- Foreign-based Filipinos or foreigners of Filipino descent, with graduate/advanced degrees and internationally-recognized experts in the priority sectors of DOST, who are willing to come back and serve either on a short or long term basis;
- Public and private institutions, which may need the expertise of a Balik Scientist and are willing to serve as Host Institutions.
REQUIREMENTS
- Accomplished Balik Scientist Program (BSP) Form, with 2”x 2” photo and detailed curriculum vitae of the Balik Scientist Applicant
- Photocopy of the Balik Scientist Applicant’s diploma or transcript of academic record or a certification of academic achievements from a credible local or international public/private institution/association
- Endorsement/Invitation letter from a credible local public/private institution/association (if application is submitted directly by the Balik Scientist Applicant)
- Copy of a valid certificate of registration, valid professional license or a temporary special permit or any foreign license, or any valid documents for identification
- Specific Terms of Reference/Work Plan and expected output indicating the concurrence of the Host Institutions (for applicants under the short-term category)
- Detailed Statement of Research and/or Activity Plan with concurrence of the Host Institution/s (for applicants under the long-term category)
HOW TO AVAIL OF THE SERVICE
| STEP | APPLICANT | ACTIVITY OF THE OFFICE-IN-CHARGE | DURATION OF ACTIVITY | OFFICE-IN-CHARGE |
| 1 | Submits the application and documentary requirements | Receives, acknowledges submitted application, reviews completeness of documents relative to the application and qualification of the potential Balik Scientist/ host institution | 1 working day | BSP Secretariat of Concerned Council |
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For applications with complete documents: For applications with incomplete documents:
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1 working day | BSP Secretariat of Concerned Council | ||
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Evaluates the application based on the documents provided including the accomplishments, outputs from previous engagement (if applicable), and the merit of the Balik Scientist’s visit if aligned with DOST priority areas; Recommend revisions in the terms of reference (TOR) as necessary; Solicit comments/views from other concerned Council/s, if applicable;
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Within 5 working days | Technical Evaluators of the Concerned Council/ Council Heads | ||
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For qualified applicants, submits recommendations to the OUSEC for R&D; For applicants not qualified, notifies the Scientist/Host of the disapproval of the application. |
1 working day | BSP Secretariat of Concerned Council | ||
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Checks result of evaluation. If the Usec for R&D agrees with the Council's recommendation, endorses the application to OSEC for final approval. If the Usec for R&D disagrees with the recommendation of the Council, refers back the documents to the Council for re-evaluation. |
Within 2 working days | OUSEC for R&D | ||
| Re-evaluates the application and submits recommendations to OUSEC for R&D Services | Within 3 working days | Concerned Council | ||
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Checks result of re-evaluation. If the Usec for R&D agrees with the Council's recommendation, endorses the application to OSEC for final approval. If the Usec for R&D disagrees with the recommendation of the Council, refers back the documents to the Council for disapproval. |
Within 2 working days | OUSEC for R&D | ||
| Approves/Disapproves application based on endorsement of the OUSEC for R&D and the concerned Council/s | Within 3 working days | DOST Secretary | ||
| 2 | Receives notification on the result of the evaluation of application |
If the Secretary disapproves the application, the concerned Council informs the host institution/ scientist of the decision. If the Secretary approves the application, the concerned Council advises the BSP Awardee to make the necessary arrangements to return to the Philippines and informs the Awardee and host institution of the Secretary's decision. |
1-2 working days | BSP Secretariat of Concerned Council |
Certification of Eligibility of Non-DOST System S&T Personnel under R.A. No. 8439
CERTIFICATION OF ELIGIBILITY OF NON-DOST SYSTEM S&T PERSONNEL UNDER R.A. NO. 8439
Office of the Assistant Secretary for Administration
2/F Prototyping Division Building, MIRDC Compound
Trunk line No. No. 837-2071 loc. 2940
Telefax No. 837-2940
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Website: http://www.dost.gov.ph/
For the availment of benefits under R.A. No. 8439, also known as the Magna Carta for Scientists, Engineers, Researchers and Other Science and Technology (S&T) Personnel in Government, certification of eligibility is issued to qualified Non-DOST System S&T personnel.
If requirements are complete, this transaction can normally be completed within three (3) months.
WHO MAY AVAIL OF THE SERVICE
All non-DOST System personnel in government who are involved in S&T activities (STA) may avail of the benefits under R.A. No. 8439 upon certification of the DOST Secretary.
REQUIREMENTS
To be submitted by the agency
- Report of the Agency Screening Committee, which include analysis of qualification of each applicant being recommended and signed by the Agency Screening Committee Chairperson and members
- Official endorsement by head of agency. If the head of agency is applying, his/her application shall be endorsed by the Department Secretary
- Organizational and Functional Charts
- Agency/ Profile/ Description (Mandates, Thrusts and Programs)
- Endorsement by head of agency and/or department, where applicable
- Functions of the service/division/unit/section where the personnel belongs
- Position title, salary grade and description of actual duties and responsibilities with corresponding percentage time allocation
- Certified true copy of diploma/s
- Certified true copy of academic transcript of records
- For applicants with scientist rank conferred by the Scientific Career Council (SCC), Certification of good standing issued by the SCC
- Other relevant documents that may be required by the DOST Screening Committee
SCHEDULE OF AVAILABILITY OF SERVICE:
Monday-Friday
8:00 AM-5:00 PM
HOW TO AVAIL OF THE SERVICE
| Step | Person/Office Responsible | Activity | |
| 1 | Head of Requesting Agency | Submits the endorsement letter re the application of the employee to the DOST Screening Committee. | |
| 2 | DOST-Screening Committee (SC) Secretariat | Acknowledges the receipt of the application. | |
| 3 | DOST-SC Secretariat | Checks completeness of documents. | |
| 4 | WG Secretariat |
If the document is complete, prepares the matrix for evaluation of TWG and forwards the documents to the Working Group. If the document is incomplete, prepares letter for signature of the SC Chairperson informing the agency head of applicants who do not comply with the documentary requirements. |
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| 5 | Working Group (WG) | Reviews the completeness of the submitted documents of applicants. | |
| 6 | DOST-SC |
Evaluates the following: Advises the DOST-SC if the agency is not qualified. Sends the recommendation to the DOST SC. |
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| 7 | DOST-SC |
Reviews WG endorsement of the individual applicants. Returns the applications to the WG for re-evaluation, if SC does not agree with the recommendation of WG. |
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| 8 | Secretariat |
Prepares the following: |
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| 9 | DOST-SC | Signs the final matrix of approved/ disapproved applicants and the recommendation letter to the Secretary. | |
| 10 | DOST Secretary | Acts on the SC recommendation. | |
| 11 | DOST-SC Secretariat |
Sends the letter to the proponent re: |
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Application to the DOST-JSPS Joint Scientific Research Program
APPLICATION TO THE DOST-JSPS JOINT SCIENTIFIC RESEARCH PROGRAM
International Technology Cooperation Unit (ITCU)
2/F ADMATEL Building
Trunk line No. 837-2071 to 82 local 2001
Telefax No. 838-8376
Email address: This email address is being protected from spambots. You need JavaScript enabled to view it. ; This email address is being protected from spambots. You need JavaScript enabled to view it.
Website: http://www.jsps.gov.jp/english / http://itcu.dost.gov.ph
The DOST - JSPS Joint Scientific Research Program is an inter-institutional cooperative arrangement initiated on 15 March 1979 through the signing of a Memorandum of Understanding (MOU) for Scientific Cooperation between the then National Science Development Board (now the Department of Science and Technology) and the Japan Society for the Promotion of Science (JSPS).
This bilateral program aims to establish sustainable collaborative relations for the advancement of the mutual benefits of the Philippines and Japan under the principle of reciprocity. It also aims to promote scientific researches and exchanges thorough exchange of scientists, holding of scientific seminars, and conduct of dissertation and degree researches under the joint guidance of Filipino and Japanese advisers. The Program is designed to create high potential research nuclei in the fields of natural sciences, social sciences and humanities. The Program fosters and looks after the next generation of leading researchers in the country.
Application to the Joint Research Program
WHO MAY AVAIL OF THE SERVICE:
All Filipino researchers from universities and research institutions that plan to establish or that have already existing scientific collaborations with Japanese researchers by submitting research proposals for funding consideration. For Filipino researchers requiring DOST funding, the five priority areas include: Health and Health Products, Alternative Energy, Biotechnology, Food and Agriculture, Environment, and Information Communication Technology.
If requirements are complete, the processing of application may take a year.
Note: Only one project will be selected yearly and project requiring DOST funding must not be more than Japanese counterpart.
HOW TO AVAIL OF THE SERVICE :
| Step | Proponent | Activity of the Office-in-Charge | Duration of Activity | Office-in-charge |
| 1 | Submits DOST-GIA Forms 1B, 2B, 2B-1, 2B-2, LIB to DOST JSPS Secretariat | Reviews the completeness of documents | 3 working days | DOST-JSPS Secretariat |
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If documents are complete, prioritize projects for review by Sectoral Councils. If incomplete, informs the proponent. |
3 days per proposal | DOST-JSPS Secretariat | ||
| Exchanges list of submitted proposals to verify if the proposal was submitted by the counterpart proponents from each country
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1 working day | DOST and JSPS | ||
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Endorses the proposal (with the similar proposal submitted to JSPS by Japanese proponent) to the concerned Sectoral Council for review |
1 working day | DOST-JSPS Secretariat | ||
| Reviews and evaluates proposal | 1 working day | DOST Sectoral Council | ||
| Determines which proposals to support/ selects proposal to be funded | DOST EXECOM | |||
| Exchanges priority list
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4 to 5 months | DOST and JSPS | ||
| Final selection of project | 5 working days | DOST and JSPS | ||
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Informs proponent of selected proposal |
5 working days after project selection | DOST and JSPS |
Certification of Science Foundations
CERTIFICATION OF SCIENCE FOUNDATIONS
S & T Foundations Unit (SFU)
Office of the Undersecretary for S & T
Room 305, DOST-PTRI Building, Gen. Santos Avenue, Bicutan, Taguig City
Direct Line: (02) 837-2922
Tel. No. 837-2071 loc. 2026
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. / This email address is being protected from spambots. You need JavaScript enabled to view it.
Science and technology oriented foundations are certified for tax exemption purposes as mandated by the R.A. No. 2067 (Science Act) and pursuant to the National Internal Revenue Code and Tax Reform Act of 1997.
If requirements are complete, this transaction can normally be completed in 22 working days.
WHO MAY AVAIL OF THE SERVICE:
Private foundations engaged in, and whose funds are dedicated to scientific pursuits
Private individuals, firms and educational institutions undertaking specific Science and Technology projects
REQUIREMENTS (in three copies):
- A written request for certification addressed to the Office of the Secretary of the Department of Science and Technology
- Certified true copy the applicant’s:
- Articles of Incorporation
- By-Laws
- Certificate of registration of said Articles of Incorporation and By-Laws as well as their amendments issued by the Securities and Exchange Commission
- Science and Technology Program following the DOST prescribed forms with proposed budget of three (3) years covered by the application signed by the Executive Director or equivalent officer of the Foundation, together with a description of the specific Science and Technology project, whenever required
- List of Officers and working staff other than the trustees
- Certification by the treasurer of the foundation that it has an initial capital of at least One Million Pesos (Php 1,000,000.00)
SCHEDULE OF AVAILABILITY OF SERVICE:
Monday-Friday
8:00 AM-5:00 PM
FEES:
Registration Fee worth P500.00 to be paid upon approval of certification
HOW TO AVAIL OF THE SERVICE :
| Step | Activity of the Office-in-Charge | Duration of Activity | Office in-charge |
| 1 | Receives letter of request and required documents; reviews, verifies and prepares acknowledgement letter of the submitted documents for OUSECSTS’ approval | 1 working day | SFU |
| 2 | Approves and returns communication to SFU | 1 working day | Undersecretary for S&T Services |
| 3 | Transmits documents to concerned DOST Agency/Councill | 45 minutes | SFU |
| 4 | Evaluates Programs/Projects/Activities (PPAs) based on DOST criteria | 15 working days | DOST Agency/Council |
| 5 | Prepares consolidated reports e.g evaluation/recommendation, certificate as science foundation for approval of the OUSECSTS | 1 working day | SFU |
| 6 | Clears/endorses documents for DOST Secretary’s action | 1 working day | Undersecretary for S&T Services |
| 7 | Approves/Disapproves application | 1 working day | Office of the Secretary |
| 8 | Transmits approved application and advises client on the course of action to be undertaken, e.g. payment of registration fee | 1 hour | SFU |
| 9 | Returns Conforme Letter to SFU and pays registration fee | 1 working day | Applicant-foundation |
| 10 | Acknowledges payment ans issues official receipt | 2 working days | Cashier |
| 11 | Mails Conforme Letter, Certificate as Science Foundation, and Official Receipt to applicant | 10 minutes | Records Section |
Procedure in Filing Complaint
PROCEDURE IN FILING COMPLAINT
| Step | Action | Office/Person Responsible | Processing Time | Location of Office |
| 1 | Client submits the accomplished DOST Complaint Form personally or through courier, or e-mail at This email address is being protected from spambots. You need JavaScript enabled to view it. | Clerk/Receiving staff at the Records Section or at the Personnel Division | 5 minutes | Personnel Division |
| 2 | DOST conducts inquiry/investigation | Personnel Division | 3 working days | Personnel Division |
| 3 | DOST informs/updates the complainant of the action taken on the complaint thru letter or e-mail | Personnel Division | 1 working day | Personnel Division |
